Festival of Lights 5K Executive Committee

The Festival of Lights volunteer committee will work with CMN Hospitals Jacksonville staff to grow, plan and execute the event each year. To join, review the committee roles below and complete the form at the bottom of the page. For questions, contact Samantha D’Agostino at 904.244.9357 or Samantha.DAgostino@jax.ufl.edu.

Committee Roles and Responsibilities:

Committee Chair

· Recruit, motivate and lead committee of volunteers who will assist in developing and executing the Festival of Lights 5K

· Work with CMN staff to schedule committee meeting dates, develop agendas and facilitate committee meetings

· Ensure the committee is clear about its purpose and expected outcomes, and help connect the group with additional resources to ensure tasks are completed and goals are met

· Work with CMN staff to manage and adhere to approved budget

· Assist with event logistics and day-of race operations

 Donation Team

·Coordinate with sponsors and local businesses to secure event donations (I.E. water and snacks for runners, hot chocolate for attendees, coffee and snacks for volunteers, event passport prizes, etc.)

· Attend committee meetings and assist day-of event

 Marketing & PR Team

· Create all marketing materials and social media content to help promote the race, including press release, event posters, digital ads and more

· Create thank you card and social media content to send to all runners, sponsors, volunteers and partners after race

· Attend committee meetings and assist day-of event

 Sponsorship Team

· Work with committee chair and CMN staff to develop a sponsorship outreach plan

· Contact potential sponsors to solicit support and funds

· Maintain a database of sponsors to track commitments and contact information

· Follow up to secure and confirm payment of sponsorship

· Attend committee meetings and assist day-of event

 Logistics Team

· Manage all event logistics and lead the execution of day-of-event activities, including set-up and tear-down

· Act as main point of contact for all day-of event logistics, vendors and sponsors

· Secure emcee, photographer and stage for the event

· Attend committee meetings and assist day-of event